It’s time to kick off the FY20 Property Inventory! Biosciences Property Representatives will be coming through to scan assets. Here are some updates on the process and new information for this year’s inventory.
New Property Representatives
We have some new Property Representatives in Biosciences this year, so please watch for support requests from them. The Representatives are listed below with the locations that they primarily support:
Garret Bohlar – Biosciences locations on LBNL Hill and UC Berkeley Campus
Jim Cassell – Potter Street (977)
Peter Marietta – Emery Station East (978)
Julio Corral – Integrative Genomics Building (91)
New information for the FY20 inventory
The scope of FY20 statistical sample inventory is comprised of the following requirements as negotiated with DOE. New or modified items to the scope this year are in red below:
100% OF ALL SENSITIVE ASSETS:
- Laptops, desktops and tablets as of October 1, 2019 (last year’s requirement was 15%)
- High Risk assets
100% OF THE ASSETS IN THE FOLLOWING CATEGORIES:
- Greater than or equal to $500,000 regardless of age (capital assets)
- Individual custodian inventories who had an inventory loss in the FY19 inventory
- Currently on an authorized Loan, Mission-Related Personal Property Use Agreements (MPPUA), or Subcontract Agreement
- Assigned to Appendix D space on UC Berkeley Campus
- Reconciliation of all assets moving from Joint Genome Institute in Walnut Creek to the New Integrative Genomics Building on the Hill
- All assets assigned to Oakland Scientific Facility (Building 943)
- All custodians that are Invalid or have No Custodian as of 12/11/19
The Process
- Quick scan of easy to locate items. The property reps will begin by letting the PI know that they will be planning to stop by your labs/offices to do a quick scan of all easy to access assets on the inventory. If you have a preferred time or access restrictions to your space, please let them know and they will coordinate with you accordingly. This first scan attempt can typically be done without your assistance and allows us to remove many easy to find items from the inventory list and leaves less for you to help us locate.
- Second attempt with researcher support. Once the easy items are off the list, the Property Rep will coordinate a time with you (or your designated individual) to locate and scan the remaining items.
- Additional support as required. If additional effort is required to locate specific items, the Property Rep will be in contact with you.
There are a total of 3,171 assets on the Biosciences inventory this year. Currently 2,182 are still open assets across the Area. We need your support to ensure we can locate them all within the appropriate time frame.
BE: 738
BS: 517
EB: 218
JG: 279
MB: 430
Want to make your annual inventory efforts easier? Make sure you have BigFix installed on all of your computers. BigFix is a cyber security feature that has the added benefit of recognizing when systems touch the LBNL network and eliminates the need to have the asset scanned. Contact Help@lbl.gov for assistance installing BigFix on your systems.
If you have any questions about the process or next steps, please contact Ben Sandmann.
